Is anyone else struggling to keep their SKUs straight?

We are running into some serious menu-accuracy issues and they get worse every quarter as we add SKUs. Currently we're running 9 SKUs across 4 states. I pulled the Dutchie listings for our best seller yesterday across 10 dispos aaaand only six had the right image. Three had the 2024 packaging and one was running just a placeholder.

I don't think we're the ones that are bungling things. Our brand manager is meticulous. Everything goes out clean, our sell sheets, our product photos, descriptions, the works. But somewhere between us and whoever's updating the menu the listing gets screwed up. And when you chase them down they have a lame "couldn't find yours" response. Like, at least give me a heads up so I can get you the right stuff.

What are you guys doing? Are you sending drive folders or dropbox? Something else? Are you also constantly chasing down menu fixes?